Welcome to the AAT Xmas Quiz resource page

Please read on for some helpful tips on pulling off an excellent event!

Promotion

Promoting the event should start with people you know who will support you and attend - friends and family members can display posters in their workplaces/schools etc, as can you as the event organiser! You can download our customisable poster here - then just fill in the details of your own event!

Social media works wonders - you can set up a Facebook event with all the relevant details and invite people to that, display the poster on your feed from time to time (and vary the days/times to maximise who sees it), and ask other people to do the same. Depending on the scale of your event, you could even advertise in local newspapers, small local magazines that advertise local events, or even pubs and fish and chip shops have been known to help advertise. Equally, simply getting people you know to invite their own friends/family/colleagues is simple and effective.

Venue

depending on your contacts and location, you could hold the quiz in a village hall, school hall or community centre. It’s worth trying to find somewhere for free, so do tap friends' and family contacts to see what you can find. If you can’t find anywhere for free, consider how this will influence the cost of ticket prices etc.

Temporary events notice (TEN)

If you are holding the quiz in a school/village hall then you will need a TEN if you intend to serve alcohol and/or provide late night refreshment and/or put on regulated entertainment. Applying is quick and simply and can be done through your local council. You should hear back from them relatively quickly after your application, but it’s always worth doing it as far in advance as possible, just in case.  

Ticket Price

This will depend on how much you think people are willing to pay, and whether you are including food/drinks in your entry cost. A rough guide would be £10 for entry and a drink and anywhere up to £20 if you are including a fish and chip supper for example.

Raffle

if you can, it’s great to hold a raffle to raise some extra money. £1 for a strip of tickets makes people feel they’ve got a lot for their money and is a nice way to end the night, or hold in the break.

  • For prizes, contact local companies to see if they can donate anything – they will like the publicity! Getting vouchers from pubs and restaurants and donations from shops is usually quite easy.
  • If you get anything that you think is too expensive for a raffle prize, you can hold a silent auction, getting people to put their bids of how much they would pay for it into envelopes, and the highest bidder wins.
  • Then you can just ask around for any unwanted birthday or Christmas presents that people could donate, and even people bringing things on the night is fine.
  • Other than that, Poundland is a good source of fun and easy prizes!

Food

This will depend on how much effort you want to put into planning, but people have contacted their local fish and chip shops, or Indian/Chinese takeaways and got good deals for buying lots of orders. In terms of organisation, it would require people to pre-order when they book their tickets, meaning that if anyone wants to come along last minute, they may end up with no food. This is something to consider depending on who you are hoping comes to your event.

If you don’t want to bother with a meal, having crisps, snacks and sweets on the tables or available to buy is easy enough to do.

Drink

if you are holding your event in a school hall, for example, it is unlikely that they will have facilities for a bar, so you can make your own and raise even more money.

  • Simply go to Costco, or a similar place, buy up lots of drink (keep it simple – white wine, red wine, beer, coke, orange juice etc) and work out what to charge.
  • Keeping it as cheap as possible whilst still making a small profit from each drink means that people are willing to spend or donate more – from past experience, people have been amazed that their glass of wine is only £2 when they’ve walked up to the ‘bar’ with £5, and donated the rest.
  • Any leftover bottles of wine etc. Can be added into the raffle at the end of the night or auctioned off.

Donation tins

Get some old jars or money boxes (again, Poundland is great for this) and turn them into donation tins for next to the ‘bar’ or raffle table, or even on the team tables. You’d be surprised at how much ends up in them.

Table decorations

this is especially important if you’re holding the quiz in a hall or somewhere quite plain. Red and white tablecloths work well for symbolising blood, and just make it seem a bit nicer. Adding some glitter or sprinkling with the AA pins/badges/ribbons is nice too.

  • Numbers for the tables is also important so you can keep track of which team is where. You can download these here.
  • Leaflets advertising the AAT, our work and events are another great thing to have, as not everyone who goes is likely to know much about it all.

Quizmaster and scorer

it makes life a lot easier if you have one person for each of these jobs.

  • The quiz master's job is simply reading the questions out – but make sure they’ve looked up any pronunciations beforehand!
  • The scorer should be keeping track of scores after each round to keep the quiz moving at a good pace – take in the sheets from each team after each round and the scorer can mark them all. This avoids spending ages marking sheets and swapping them over. You can still go through all the answers for everyone at the end if needed/wanted. You can download score-sheets here.

Selling merchandise

if you want to, you could buy some merchandise from the AAT (if you’re happy to spend and get your money back from it) and sell on the night, or have posters advertising what we sell.

Starting the night off

Give a little introduction to why everyone is there and what the purpose of the evening is – explain the charity for anyone who doesn’t know, and where the money goes. Having a video with photos and/or patient stories is really effective, and just reminds people that they are there to raise money for the charity. You can download a presentation with patient quotes here.

Have fun and share lots of pictures on the AAT's social media channels!